Initial Proposal
- Commercial Considerations
Market viability
Available budget
Income & Expenditure
Market viability, the viability of the event going ahead is very realistic. We have our venue booked and all the band except the head line band that we are waiting on booking.
Available budget for the event is flexible for this event, at the moment we do know know how much if any money we will have to put into the event.
Income and expenditure for the event is yet unknown with not all the bands confirmed with prices if any, and our venue is free.
- Preparation of venue
Identify the venue
Acts booked
Sound reinforcement and lighting arrangements
- Organisational Processes & time management
Schedule of production
Schedule of rehearsals and meetings
Production roles
Marketing and promotion plan & schedule
Schedule of production: The running order at the moment for our event is The Smitten Ones, The Escobars, Flight of Arrows, Sound of Guns. This running order is probably going to change and the time schedule is not yet confirmed.
The schedule of meetings is really when ever we get chance to, we usually have two or more a week. Schedule of rehearsals for each band is not known.
Production roles: Adam: Press, Liaison
Max: Finance, Press
Dan: Promotion, Health & Safety
These are our main roles and have other ones to do as a group.
The marketing and promotion side is knot yet known really. We plan to get it promoted on the radio in a local magazine and use flyering and posters as well as a Facebook page to promote the event. This all depend on whether we get our desired head line band, and we cannot do any of this until our line up is confirmed.
Role Analysis
What is your own role within the production team and what does this entail?
My roles in the event is Admin and Press. My role as admin is to write up all the notes from all the meetings we have had and collect all the evidence to put into a folder. The role of press is to advertise using sources such as magazine articles and creating press pacs to send to radio stations. It would be my job to right the proposals and articles to send to the magazine or radio stations.
How and why are these roles fulfilled in a live music team?
To fulfill my role as Admin I should be proficient in writing all the notes up each week and submit it to my ongoing folder of work, also to make sure that what is said in my minutes is carried out. My role as press would be carried out by writing a press pack to sell our event to local news papers or magazines.
Critically comment on the importance of the role and what would happen if the role was not tackled professionally.
Choose another role from within the group and describe what it entails, in addition to how and why this role is fulfilled within a live music team.
If my role of press was not fulfilled, it could have a big effect on the possible promotion of the event. There would be more of a chance of the gig being noticed and people coming if it was in a news paper, but if I did not do the job it would not get there and it would be a promotional opportunity lost.
My other roll of Admin is important to fulfill because if I did not write up all the notes and minuet the meetings we would not have any evidence to submit at the end of the assignment and we would forget some of the smaller aspects that we wouldn’t have wrote down if we didn’t have an notes.
Choose another role from within the group and describe what it entails, in addition to how and why this role is fulfilled within a live music team.
Another role is Health & Safety, this role is to weigh up the risks and hazards that the could be in the place of the event and wether you are liable to be sued as a part of someone being hurt during the event. It is important to have a risk assessment so you are coved for any unwanted claim.
How does this role compare with yours and what are the different skills required for each?
The role of Health & Safety compares with my role of Admin in ways of the amount of paperwork and if that paperwork wasn’t done it would be a big deal and they are both extremely important. Different skills that are required are that for Health & Safety you need to use you brain to work out wether something is a hazard and how to make it safe, the role of admin is just writing notes down and copying thing and is only important for evidencing things.
